Office Administrator
As Office Administrator, you’re the heartbeat of our office culture, supporting a team of 130+ team members.
Since 1915, Doe-Anderson has existed as a full-service advertising agency known for world-class work. We are now seeking an Office Administrator to ensure our agency team has support to keep that world-class work coming.
As Office Administrator, you’re the heartbeat of our office culture, supporting a team of 130+ team members working across our Louisville, Ky., and Columbus, Ohio, offices, as well as a few remote colleagues. If you have a positive and helpful attitude, thrive in an independent and fast-paced environment, and are energized by the idea of keeping the engine running, we hope to see you soon!
This position is based in our Louisville office five days per week in order to support the responsibilities below.
Responsibilities
Office Operations
Maintain relationships and ordering with office vendors and suppliers, ensuring office equipment is in working order and supplies are readily available
Manage access to locked on-site and off-site storage as well as agency-wide key access
Support floor plan changes (moving support for offices, light cleaning, etc.)
Assist with miscellaneous purchasing and expense submission as needed
Perform daily upkeep and light cleaning of the office kitchen (clear counter, clean out fridge, run dish washer)
Monitor conference room tidiness and supply stock
Perform general office duties as needed (watering plants, making coffee, etc.)
Admin Support
Check and maintain virtual phone mail system
Route daily outgoing and incoming agency mail
Perform calendar support as needed (booking rooms, scheduling meetings, etc.)
Draft correspondence as needed for agency meetings or functions
Building Support
Liaise with building lessor staff, relaying office and building needs and communication
Point of contact for building cleaning department as needed
Visitor & Client Support (in partnership with Agency Concierge)
Greet visitors
Register guests with security and client reception
Meeting set up and clean up, including food and beverage when needed
Booking travel arrangements
Order and coordinate gifts and bereavement support
Assistance with planning, set up and clean up of agency events
Reports to: SVP, Director of Talent
Qualifications
Experience working in an administrative or office management position is a plus
Proficiency in Microsoft Office and Google Workspace
Outstanding organization, time management and interpersonal skills
Resourcefulness, creativity and ability to improvise and take initiative
Ability to lift 50 pounds
Reside in or willingness to relocate to the Louisville, Ky., area
About Doe-Anderson
You know the cliché about a company being “like a family?” Well, sometimes clichés become clichés because they’re true. In the case of Doe-Anderson, you would be joining an organization that’s been nurturing careers (and the people attached to them) for well over a century. We like to think it’s because you can carve your own path here, supported by management and your peers. We try hard to keep the corporate politics to a minimum and the self-reliance to the max. That may be why almost half our employees are shareholders in the company – and why people tend to stick around nearly three times the ad agency average. There’s something about the place that makes it hard to leave.
At Doe-Anderson, we have a long history of creating work that, well, works. To do this, we strive to reflect the world we live in and speak to every day. Building belief in brands begins with believing in and celebrating one another as individual members of a diverse and inclusive team.
We will never disqualify a potential team member based on race, color, religion, sex, sexual orientation, gender identity, national origin or veteran or disability status.
The Perks
Summer Fridays
From Memorial Day to Labor Day, we close-up shop at 3:00pm every Friday. Because making the most of every summer makes us better at what we do. Get what you gotta do done (well), and go have fun.
Work-from-anywhere Weeks
For four weeks a year, you can choose to work from literally anywhere in the world you want to. When? That’s up to you. Where is, too. Like the name says – anywhere. The farther flung, the more culturally enriching, the better.
Agency Recharge Weeks
For a full week in the summer and winter, we all close our laptops (and the agency closes its doors) to rest and recharge without worrying about what we might be missing at work. That’s in addition to your standard vacation time.
Totally Employee Owned
We’re 100% employee owned. No holding company or board of directors to answer to (or pay out profits to). Once you’ve put down roots here, you can buy in and be an owner alongside the nearly half of our employees who are, too.
About Louisville
Our hometown since 1915 was recently dubbed “the new Austin.” We’re not sure what that means, but we’ll take it as a compliment. We like to think of Louisville as the place where Southern hospitality begins but Midwestern common sense and practicality stick around. It’s a blend of the best of both cultures. And speaking of culture, we’ve long been known for having one of the country’s most dynamic art scenes. Over the past decade, our food scene has caught up, with Louisville becoming recognized as one of the leaders in the farm-to-table movement. Oh, and did we mention bourbon? Mix in with a low cost of living and an ease of getting around. Stir well. Enjoy.
)
)