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Office Administrator


As Office Administrator, you’re the heartbeat of our office culture, supporting a team of 130+ team members.

Since 1915, Doe-Anderson has existed as a full-service advertising agency known for world class work. We are now seeking an Office Administrator to ensure our agency team has support to keep that world class work coming.

As Office Administrator, you’re the heartbeat of our office culture, supporting a team of 130+ team members working across our Louisville, Kentucky and Columbus, Ohio offices, as well a few remote colleagues as well. If you have a positive and helpful attitude, thrive in an independent and fast paced environment, and are energized by the idea of keeping the engine running, we hope to see you soon!

This position is based in our Louisville office five days per week in order to support the responsibilities below.

Responsibilities

Office Operations

  • Maintain relationships and ordering with office vendors and suppliers, ensuring office equipment is in working order and supplies are readily available

  • Manages access to locked on-site and off-site storage as well as agency-wide key access

  • Supports floor plan changes (moving support for offices, light cleaning, etc.)

  • Assistance with miscellaneous purchasing and expense submission as needed

  • Daily upkeep and light cleaning of the office kitchen (clear counter, clean out fridge, run dishes)

  • Monitor conference room tidiness and supply stock

  • General office duties as needed (watering plants, making coffee, etc.)

 

Admin Support

  • Check and maintain virtual phone mail system

  • Routing daily outgoing and incoming agency mail

  • Calendar support as needed (booking rooms, scheduling meetings, etc.)

  • Draft correspondence as needed for agency meetings or functions

 

Building Support

  • Liaise with building lessor staff, relaying office and building needs and communication

  • Point of contact for building cleaning department as needed

Visitor & Client Support (in partnership with Agency Concierge)

  • Greet visitors

  • Register guests with security and client reception

  • Meeting set up and clean up, including food and beverage when needed

  • Booking travel arrangements

  • Ordering and coordination of gifts and bereavement support

  • Assistance with planning, set up and clean up of agency events

Reports to: SVP, Director of Talent

Qualifications

  • Experience working in an administrative or office management position is a plus

  • Proficiency in Microsoft Office and Google Workspace

  • Outstanding organization, time management, and interpersonal skills

  • Resourcefulness, creativity, ability to improvise and take initiative

  • Ability to lift 50 pounds

  • Reside in or willingness to relocate to the Louisville, Ky., area

About Doe-Anderson

You know the cliché about a company being “like a family?” Well, sometimes clichés become clichés because they’re true. In the case of Doe-Anderson, you would be joining an organization that’s been nurturing careers (and the people attached to them) for well over a century. We like to think it’s because you can carve your own path here, supported by management and your peers. We try hard to keep the corporate politics to a minimum and the self-reliance to the max. That may be why almost half our employees are shareholders in the company – and why people tend to stick around nearly three times the ad agency average. There’s something about the place that makes it hard to leave.

At Doe-Anderson, we have a long history of creating work that, well, works. To do this, we strive to reflect the world we live in and speak to every day. Building belief in brands begins with believing in and celebrating one another as individual members of a diverse and inclusive team.

We will never disqualify a potential team member based on race, color, religion, sex, sexual orientation, gender identity, national origin or veteran or disability status.

The Perks

Summer Fridays

From Memorial Day to Labor Day, we close-up shop at 3:00pm every Friday. Because making the most of every summer makes us better at what we do. Get what you gotta do done (well), and go have fun.

Work-from-anywhere Weeks

For four weeks a year, you can choose to work from literally anywhere in the world you want to. When? That’s up to you. Where is, too. Like the name says – anywhere. The farther flung, the more culturally enriching, the better.

Agency Recharge Weeks

For a full week in the summer and winter, we all close our laptops (and the agency closes its doors) to rest and recharge without worrying about what we might be missing at work. That’s in addition to your standard vacation time.

Totally Employee Owned

We’re 100% employee owned. No holding company or board of directors to answer to (or pay out profits to). Once you’ve put down roots here, you can buy in and be an owner alongside the nearly half of our employees who are, too.

About Louisville

Our hometown since 1915 was recently dubbed “the new Austin.” We’re not sure what that means, but we’ll take it as a compliment. We like to think of Louisville as the place where Southern hospitality begins but Midwestern common sense and practicality stick around. It’s a blend of the best of both cultures. And speaking of culture, we’ve long been known for having one of the country’s most dynamic art scenes. Over the past decade, our food scene has caught up, with Louisville becoming recognized as one of the leaders in the farm-to-table movement. Oh, and did we mention bourbon? Mix in with a low cost of living and an ease of getting around. Stir well. Enjoy.

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Say Hello

At Doe-Anderson, we strive to reflect the world we live in. That starts with believing in and celebrating one another as individual members of a diverse and inclusive team. We will never disqualify a potential team member based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, or veteran or disability status.